As a Microsoft 365 user, you’ll have access to a Secure Score that’s located within your Security Centre. Your Secure Score dashboard gives you access to robust visualisations of metrics, trends, integration with Microsoft products, score comparison with similar organisations, and much more. Your overall score is displayed as a percentage, with a higher number indicating a stronger security posture. Pretty straight forward, huh?

In a nutshell, your Secure Score helps you:

• Report on the current state of your organisation’s security posture.
• Improve your security posture by providing you with discoverability, visibility, guidance, and control.
• Compare your organisation’s security with industry benchmarks and establish security key performance indicators (KPIs).

 

How to start improving your Microsoft Secure Score

Alongside your score, you’ll have a list of recommended actions that can help improve your security rating. The recommendations will highlight the maximum score you’re able to achieve for each control and how those improvements could potentially increase your overall Secure Score. Thus, allowing you to identify which improvements will have the biggest impact on your overall security. It’ll also show you the number of resources affected by each control and each resource’s impact on your overall score.

You’re given points for the following actions:

• Configuring recommended security features
• Doing security-related tasks
• Addressing the improvement actions with a third-party application or software, or an alternate mitigation

So, how exactly is your score calculated? Your Secure Score considers your entire Microsoft security set-up and analyses which controls you’ve enabled and set up. The percentage itself is calculated using the formula below. You can find out more about how this is calculated on Microsoft’s website.

Whilst Microsoft provides a list of recommended improvements along with the impact they will have on your overall score, these improvements are simply based on best practices and won’t always be the best option for your business. It is therefore important that you really take some time to interpret the recommendations in the context of your business or speak to an expert about it (Psst… That’s us!).

 

If the past year has taught us anything, it’s that how we work is far more important than where we work from. Across the globe, remote working has become the norm and it’s opened up a plethora of opportunities for the modern workplace. Which, by the way, will undoubtedly be hybrid.

Hybrid Working is on the rise and with an end to the COVID-19 pandemic in sight, we’ve already seen an uplift in businesses adapting to this way of working. One such example is that of Nationwide, the UK’s largest building society who recently told 13,000 of their staff to ‘work anywhere’. And they’re in good company. The Work Trend Index: 2021 Annual Report, found that:

So, what exactly is the Hybrid Workplace and Hybrid Working?

Apart from being a slick sounding buzzword, the Hybrid Workplace is a business model that’s geared towards the need for increased flexibility in modern business. It’s by no means a new concept; however, it has become increasingly relevant as more and more businesses plan their post-pandemic way of working.

Hybrid Working allows some employees to work remotely, be that in a coffee shop or at home, while others work on-premises. Having your cleaning staff work from home probably isn’t the best idea, however, other teams such as Development and Marketing could greatly benefit from this model.

“Over the past year, no area has undergone more rapid transformation than the way we work. Employee expectations are changing, and we will need to define productivity much more broadly — inclusive of collaboration, learning, and wellbeing to drive career advancement for every worker, including frontline and knowledge workers, as well as for new graduates and those who are in the workforce today. All this needs to be done with flexibility in when, where, and how people work.” – Satya Nadella, CEO at Microsoft

 

The benefits of Hybrid Working

While there are several factors to consider before implementing Hybrid Working, such as technology, the nature of your work and the socioeconomic factors that may inhibit your workforce’s ability to work from home, Hybrid Working carries significant benefits when implemented correctly.

1. Improved productivity

A well-structured Hybrid Workplace creates a culture that empowers employees to work to their strengths. Through increased flexibility and independence, employees have the freedom to work when and where they are most productive. Employees will be able to experience the best of both worlds by using the office for scheduling on-premises days for meetings and collaboration, and remote days for tasks that require focus.

In an interview with BBC, Baruch Silverman, founder of personal finance website The Smart Investor, said: “We try to use home working days less for video sessions and more for the tasks that require concentration. A task that may take several hours in the office may be completed in just an hour or two at home.”

 “We try to use home working days less for video sessions and more for the tasks that require concentration.” – Baruch Silverman, founder of The Smart Investor

 

2. Increased employee wellness and satisfaction

Mental wellness

Hybrid Working grants employees the ability to structure work around the rest of their lives, not the other way around. It removes the stress of everyday commuting and allows employees to work without the pressure of only being able to tend to non-work-related commitments when they get home after a long day at the office.

Physical wellness

Working from home provides people with disabilities or medical conditions the chance to work comfortably while staying connected. Having a more flexible working schedule allows employees to accommodate healthy eating habits and a regular exercise routine. You’re also able to decrease health exposure risks. Fewer in-house employees mean you’re able to lower the risk of colds, flu, or any other illnesses spreading around the office.

3. Remove geographical restrictions when recruiting new talent

Removing geographical restrictions allows businesses to access larger talent pools by leaning on remote work as a permanent fixture of talent acquisition. The Work Trend Index: 2021 Annual Report found that Forty-six percent of remote workers are planning to move to a new location in the next year because they can now work remotely. The report also noted that remote job postings on Linkedin increased more than 5 times between March and December 2020.  By recruiting nationally (or even globally), you’re able to build teams with rich cultural and experiential diversity as well as capitalise on time-zone differences. Thus, allowing you to offer 24/7 customer support or the ability to bring in some extra brainpower during peak business hours.

Become an attractive forward-thinking employer

Less geographical restrictions mean more opportunities for jobseekers. Gone are the days where you could attract and retain talent by simply offering them a flashy salary. As we start transitioning to the new way of working, employees will come to expect flexibility and consideration towards their well-being. It’s therefore crucial that you position yourself as a forward-thinking employer by having the right technology and an effective hybrid working strategy in place.

4. Cost savings

With a flexible workforce, the need for fixed office space changes – allowing you to make significant savings on costly overheads such as electricity and rent. It’s common practice among hybrid companies to have a small office space for on-premise staff and separate meeting rooms and hot-desking areas for employees with irregular working patterns. These working areas may be situated in-house or rented from shared workspace companies like WeWork.

5. Be prepared for an uncertain future

The COVID-19 pandemic has shown us that life as we know it can be flipped upside down in an instant, which is why it’s crucial that businesses remain agile and prepared for change. The Hybrid Working model empowers you to do this by already having the right technology, structure and employees in place to adapt to unexpected circumstances.

Conclusion

While there is still a lot of uncertainty about the future of work, there is also a massive opportunity for forward-thinking businesses to get a better handle on employee well-being and productivity, while benefiting from the cost efficiencies of Hybrid Working. Now is the perfect time for organisations to establish their Hybrid Working strategy and take advantage of the significant cost savings of diverting spend from physical assets to technology. As is always the case, the businesses who fully embrace change with a growth mindset are the ones who will develop a better workplace for everyone.

 

 

 

Windows 365 takes the Windows operating system to the Microsoft Cloud, allowing users to securely stream all their applications, tools, data and settings to any personal or work devices. In this article, we’d like to help you make sense of Microsoft’s new solution by covering what it is, what the benefits are and the impact it’ll have on the way you work.

Why Microsoft launched Windows 365

As the world starts to navigate its way out of the challenges brought about by the pandemic, businesses are once again bracing for massive change and disruption. While Hybrid Working presents some exciting new opportunities, it also comes with its own fresh set of obstacles for security, productivity and collaboration between on-premises and remote employees.

That’s where Windows 365 comes in. As was the case with Microsoft Teams at the start of the pandemic, businesses need to look to the right technology to facilitate their Hybrid Working strategies.

“With Windows 365, we’re creating a new category: the Cloud PC. ​Just like applications were brought to the cloud with SaaS, we are now bringing the operating system to the cloud” – Satya Nadella, CEO Microsoft

 

So, what exactly is Windows 365?

Windows 365 is Microsoft’s latest cloud solution and the first-ever Cloud PC. What is a Cloud PC? Glad you asked. A Cloud PC is a highly available, optimized, and scalable virtual machine providing end-users with a rich Windows desktop experience. It’s hosted in the Windows 365 service and is accessible from anywhere, on any endpoint.

Each Cloud PC is assigned to an individual user and is their dedicated Windows device. Assigning a Cloud PC to a user is just like assigning an Exchange Online mailbox to a user. When a Windows 365 license is assigned to a user, a new Cloud PC is automatically provisioned and enrolled into Microsoft Endpoint Management.

By taking the Windows operating system to the Microsoft cloud, users can securely stream their Windows experience to any device with an internet connection. By combining the power and security of the cloud with the versatility and simplicity of the PC, Windows 365 enables a wide variety of new Hybrid Working scenarios relating to flexibility, simplicity and security.

Why Windows 365 is the perfect Hybrid Working solution

With Windows 365, Microsoft wanted to create a Hybrid Working solution that was familiar, simple and, most importantly, secure. Let’s take a dive into some of the core benefits of using Windows 365 for Hybrid Working:

Leverage the power of the cloud

By utilising a per-user-per-month pricing model, Windows 365 users have the option of running either Windows 10 or 11 (once it’s available later this year) and the ability to scale the processing power and storage of their Cloud PCs based on their individual needs. Another benefit of having your PC hosted in the cloud is that it’ll come equipped with a gigabit internet connection, allowing you to download and upload critical files at lightning speed.

Simplicity for users and IT teams

Windows 365 allows you to embrace flexibility regardless of when, where or how you work. The state of your Cloud PC always stays the same – meaning that you’re able to pick up where you left off with a consistent Windows experience, irrespective of the device you’re using.

For IT teams, Windows 365 also makes deploying, updating and managing Cloud PCs simple by removing the need for any virtualisation experience. Furthermore, Windows 365 is optimised for endpoints, allowing you to procure, deploy and manage Cloud PCs for your organisation just as you would physical PCs through Microsoft Endpoint Manager.

Small and midsize businesses can purchase Windows 365 directly through Microsoft and set it up in a few clicks or through a cloud service provider (psst… that’s us!), allowing you to focus on scaling your business while we get things up and running for you.

Zero Trust security capabilities

Having been designed for a hybrid world, Windows 365 is built on the principles of Zero Trust and leverages the security benefits of the cloud – allowing users to store and secure information in the cloud as opposed to on their device. In addition to this, your Cloud PC will automatically be kept up to date with the latest patches and updates, building on the strength and capabilities of rich Microsoft security solutions such as Azure Active Directory.

Five practical examples of how Windows 365 could simplify the way you work

There’s no doubt that Windows 365 will form part of many businesses’ Hybrid Working toolkit, so let’s take a dive into some of the practical ways in which Windows 365 might benefit those who adopt it:

Flexible working – With Windows 365, employees will have the ability to get the same work done on a tablet in a waiting room, a laptop in a hotel or on their desktop while they’re at the office with a consistent Windows experience across all devices. The possibilities for flexibility are endless.

Issuing new hardware – Windows 365 makes deploying hardware incredibly simple. Seasonal workers can ramp on and off according to the needs of the business, allowing the organisation to scale for busy periods without the complicated logistical and security challenges of issuing new hardware.

Disaster recovery – Windows 365 ensures continuity and access for your workforce and company data even in the most challenging circumstances allowing you to quickly respond to changing workplace situations to mitigate negative impact and seize opportunities. 

Strategic deployment of resources – With Windows 365 companies can be more targeted in how they outfit specialised workers in creative, analytics, engineering, or scientific roles who need greater computing power and access to critical applications.

Securing organisational and customer data – With its built-in Zero Trust capabilities, organisations can address the growing complexity in compliance without sacrificing productivity.

Windows 365 vs Azure Virtual Desktop (a brief overview)

Azure Virtual Desktop has become extremely popular this past year and we’ve been getting a lot of questions about how it compares to Windows 365. There’s a lot to talk about when discussing these two solutions, which is why we’ll be publishing a dedicated article on the topic soon. In the meantime, if you’d like to get some more information about Windows 365 vs Azure Virtual Desktop, please get in touch with one of our experts here.

Windows 365 — A complete software-as-service (SaaS) solution that securely streams your personalised Windows experience – including all your apps, content and settings – to any device with an internet connection.

• Windows 10 and Windows 11 personalised desktops
• Management and deployment with familiar desktop tools and skills
• Predictable per-user pricing
• Optimised for simplicity.

Azure Virtual Desktop — A flexible cloud virtual desktop infrastructure (VDI) platform that securely delivers virtual desktops and remote apps with maximum control.

• Windows 10 and Windows 11 personalised and multi-session desktops and remote app streaming
• Full control over management and deployment, plus options for Citrix and VMware integration
• Flexible consumption-based pricing
• Optimised for flexibility.

 

The past year has fundamentally changed where, when and how we work, and more than ever we’re reminded that work is something you do, not somewhere you go. With the rise of hybrid working, flexible working patterns will soon become the new norm, with employees spending some days at the office and some days at home.

It’s crucial that businesses take the time to look ahead with strategic focus and find answers to the following questions: How will you accommodate flexible working patterns, and do you have the technology in place to fully capitalise on the benefits of hybrid working?

In this blog, we’ll dive into what we believe to be a core piece of the hybrid working puzzle: Azure Virtual Desktop (AVD).

 

What is Azure Virtual Desktop?

Azure Virtual Desktop is a complete desktop and application virtualisation solution that runs on the cloud. In the past, virtual desktop solutions have been complex and expensive to set up and manage, making them inaccessible to most small and medium businesses.

By utilising the cloud, AVD changes that. Instead, it’s a cost-effective solution that is easy to deploy, configure and scale. And like all Microsoft Cloud Services, it’s completely flexible to your business needs. Making it the perfect solution for your Hybrid workplace.

 

What are the benefits of using AVD as a hybrid working solution?

Set your business up for remote working success

The Hybrid Workplace will be built on having the power to work from anywhere – whether that’s at the office, a coffee shop or home. Allowing employees to have the flexibility to work from any device used to be a headache, but not anymore. As long as employees have an internet connection, they can power up, log in to their desktop and they’ll be equipped with any business-critical applications, regardless of their device.

AVD gives you the ability to choose what Azure VM will meet their team’s needs and leverage the Windows 10 multi-session that’s exclusively available in Azure. Windows 10 multi-session means you can run multiple concurrent user interactive sessions easily with the same deployment for more cost-efficiency.

 

Secure your most valuable assets – data and applications

Gone are the days when a business’s most valuable IT asset was their hardware – in more recent years we’ve seen this shift to data and applications. Whilst a Hybrid workplace is a great way to provide employees with the flexibility of working where they want, you need to make sure you have the right security in place, so you don’t put your data and applications at risk.

Microsoft kept this at the forefront of their mind whilst developing Azure Virtual Desktop, and you’ll be able to benefit from the $1 billion security investment Microsoft makes every year. You’ll experience this through:

• Being able to store all employee and company data within Azure
• Benefitting from Azure security features including; Sentinel, Azure Security Center and Microsoft Defender ATP
• Have employees use a secure login with multi-factor authentication

You’ll also reap the benefits of the Azure Virtual Desktop compliance certifications including ISO 27001, 27018 and 27701, PCI, FedRAMP High for Commercial and HIPAA.

 

Scaling up and down has never been easier

AVD allows you to scale your infrastructure up or down quickly and easily based on your business needs. Allowing you to not only save resources but save on costs too. Within Azure Virtual Desktop you’ll have a centralised portal where you can configure networks, deploy desktops and enable security for employees in just a few clicks.

What’s best is you’ll be able to focus on your desktop apps and policies whilst Microsoft manages the rest. Find out more about scaling up and down with Azure Virtual Desktop on Microsofts website.

 

Leverage what you already have

Already using other Microsoft products, like Azure or Microsoft 365? You’re going to love hearing this. Azure Virtual Desktop enables employees to benefit from the seamless Microsoft Teams and Office experience they’re used to on a local device. Plus, you’ll be able to utilise your current Microsoft licencing if you have Microsoft 365 Business Premium or above.

 

Want to find out more about Azure Virtual Desktop? Talk to the experts.

The benefits of Azure Virtual Desktop are endless – especially when it comes to providing a flexible work environment. If you want to find out more about Azure Virtual Desktop or have any burning questions, then you’re in luck. Microsoft has identified us as one of a handful of Azure Virtual Desktop Specialist Partners.

As the spread of Covid-19 changes working practices for businesses all over the world, the requirement for staff to be able to work from home effectively is in the spotlight more than ever before. It has been predicted that at its peak, 20% of the UK could be off work.

There can be no doubt that instructing employees in high-risk areas to work from home can be an effective strategy for stopping the spread of the virus, but how can you manage the potential implications for business productivity?

CNN has called the outbreak the ‘biggest work from home experiment in history’ and the changes bought about from it have the potential to permanently change the way that many businesses work in the long term if they prove to be successful.

Microsoft has released some guidance on the issue, and staff at leading companies across the world have already been advised to work from home wherever they can.

Many organisations are facing the prospect of making the transition to a work from home culture almost overnight, with little time to prepare or implement new tools or policies.

At Cloud Direct we already have a distributed workforce, with staff working from home and our offices in various locations.

Our remote working policy is well established and has been refined over time, so what are some of the key factors we have learnt that you could learn from?

 

Make use of the tools available for working from home

Many businesses already have access to unified communication tools that are not being used to their full potential. One of the most common and effective of these applications is Microsoft Teams. The full Teams solution is included in all Office 365 subscriptions of Business Premium or above, and there are even free tiers you can use to get started with connecting your users.

Microsoft Teams includes a range of features to keep your organisation productive whilst everyone works from home, including:

• Live chat and collaboration features to keep communication lines open
• Video call capabilities built in to keep meetings going ahead
• Connected apps for collaborative work on files
• 3^rd party integration for a wide range of apps and plugins

At Cloud Direct, Teams is central to our business, with the majority of meetings both internal and external set up through the application and all files accessible through integration with Sharepoint. Our team members communicate and collaborate easily wherever they happen to be located all through the single application view that Teams provides. 

 

Communicate, Communicate, Communicate

Having staff working remotely makes communication crucial. Even more so than before. It’s easy for team members to quickly feel isolated when they are used to the natural conversations that occur throughout a working day in an office.

Combat this by setting regular catch up calls during the working from home period. Have a set time each day where all members of a team can ‘huddle’ and share their task list, any planned meetings and cover any recent updates or achievements can make a big difference to the morale and spirit of a remote team.

At Cloud Direct each manager runs these regular huddles, ensuring all team members are included and contributing to the shared goals of the business. Supplemented by the chat feature in teams, this regular communication means one of the key blockers to remote and home working is overcome.

 

Consider how teams work differently

Using technology to work remotely may come as second nature to many, with some of the more tech-savvy departments and staff in businesses potentially already using applications such as Slack or Microsoft Teams to collaborate on tasks and communicate wherever they are.

Others may need a period of adjustment to make working from home effective for them and may require additional support and training to allow them to be productive. It’s important for team members must be provided with the tools they need to feel comfortable in their newly adapted roles, even if the working from home period is a short term enforced one.

Enabling these workers in the short term to adapt to the current situation will pay off further in the long term when they are enabled to work and collaborate in new ways.

 

Make security your #1 priority

When staff start working remotely, they will be connecting from networks that are not provided or controlled by the company. This can increase the risks associated with their work and you should have the tools and policies in place to guard against this.

Before moving to a work from home policy ensure you’ve got all grounds covered. Make sure you’ve taken the simple steps such as enabling Multi-Factor Authentication for all users. If you are providing laptops and other equipment to staff, ensure that they have up to date firewalls, device encryption, web filtering and other security measures applied. Set clear policies for working on public Wi-Fi networks and add encrypted VPNs where possible so that sensitive information is not being accessed on open networks. Providing a secure workplace, in and out of the office, should be a priority for your business.

These steps should be supported by regular training and security awareness updates for staff. In the case that working from home needs to be enforced at short notice, create a clear one-page document that aligns the key security policies and expectations for your organisation that is accepted by all team members before they start remote working.

 

Getting started with working from home

Whether widespread working from home will be enforced in the UK over the coming months remains to be seen. However, by implementing effective tools and creating robust policies, you can put your business in a strong position for building a flexible and adaptable modern workforce enabled by technology.

Over the past year cyber security has become an increasingly hot topic, and for good reason. A recent study by the UK government found that two in five businesses (39%) and one in four charities (26%) have reported having experienced cyber security breaches or attacks in the last 12 months. In this article, we’ll take a dive into Microsoft’s approach to integrated security and discuss the differences between some of the most common Microsoft 365 licence types.

 

Microsoft’s Integrated Approach to Security

With hundreds of security solutions out there, it can be hard to know where to start with securing your organisation. Microsoft’s Integrated Security takes a holistic approach to securing your organisation’s IT and data environment across 4 key vectors:

Identity & Access Management

Identity and access management (IAM) is the first line of defence and foundation of any secure digital working environment. It is a framework of policies, processes and technology that enables the management of user identities. It uses user credentials and other authentication methods like Multi-factor authentication (MFA) to determine whether the user using them is who they are claiming to be. Once their identity has been authenticated, the user is authorized to access the resources that they have been granted permission to.

 

Threat Protection

Threat Protection refers to a category of security solutions that defend against malware or hacking-based attacks that target sensitive data. It monitors activity across your entire digital estate and ensures that threats are rapidly identified and quarantined. Some of Microsoft’s most notable Threat Detection solutions include:

• Microsoft 365 Defender, which is a unified pre- and post-breach enterprise defence suite that natively coordinates detection, prevention, investigation, and response across endpoints, identities, email, and applications to provide integrated protection against sophisticated attacks.
• Defender for Endpoint, which is an enterprise endpoint security platform designed to help enterprise networks prevent, detect, investigate, and respond to advanced threats.
• Microsoft Cloud App Security, which is a cloud access security broker (CASB) that provides multifunction visibility, control over data travel, and sophisticated analytics.

 

Information Protection

Information Protection solutions help keep sensitive data secure irrespective of where it’s stored or where it travels. Microsoft’s Information Protection technologies allow you to set up and quickly configure data security policies with sensitivity labels. By creating sensitivity labels with pre-configured rules, you’re able to conveniently assign security policies to files that are applied regardless of where that file is stored.

 

Security Management

The Microsoft 365 security centre combines protection, detection, investigation, and response to email, collaboration, identity, and device threats, in a central portal. It has been designed to allow for quick access to critical security information, so you’re able to stay on top of your organisation’s security in real-time. The security centre includes:

• Microsoft Defender for Office 365, which helps organisations secure their enterprise with a set of prevention, detection, investigation and hunting features to protect email, and Office 365 resources.
• Microsoft Defender for Endpoint, which delivers preventative protection, post-breach detection, automated investigation, and response for devices in your organization.
• Microsoft 365 Defender, which is part of Microsoft’s Extended Detection and Response (XDR) solution that leverages the Microsoft 365 security portfolio to automatically analyse threat data across domains and build a picture of an attack on a single dashboard.

 

Comparing Common Microsoft 365 Licence Types

Each of the above mentioned vectors are protected by a variety of powerful security features that are deployed based on your Microsoft 365 or Office 365 licence type. These security features include:

With the above in mind, let’s take a look at how some of the common Microsoft 365 and Office 365 licence types are able to safeguard your organisation’s apps and data.

 

Microsoft 365 Business Standard s. Microsoft 365 Business Premium

Microsoft 365 Business Standard is a licence for businesses whvo need Microsoft Office applications across multiple devices as well as business email, cloud file storage and online meetings and chat. Microsoft 365 Business Premium includes everything Microsoft 365 Business Standard has to offer, with the addition of powerful security features to safeguard your business.

Why upgrade to Premium?

As is made clear by the above comparison, Microsoft 365 Business Premium is able to do a much better job of securing your organisation’s apps and data. While these additional security features do come with a bit of an extra cost, it’s a small price to pay for significantly reducing the risk of falling victim to cyber attacks. A 2018 study done by Kaspersky, found that the average cost of a SMB data breach is around £85,000. Additionally, when comparing the Microsoft 365 Business Premium licence fee to what it would cost to deploy these security features using third-party vendors, it’s clear that Business Premium offers excellent value for money:

Office 365 E3 vs. Microsoft 365 E3

The Microsoft 365 Enterprise plans effectively mirror the Office 365 Enterprise plans, with the addition of a Windows 10 Enterprise licence and Enterprise Mobility and Security (EMS) features. While Microsoft 365 Business Premium might be suitable for most businesses under 300 seats, it does have it’s limitations. This is where Microsoft 365 E3 comes into play. Microsoft 365 E3 can be seen as the minimum requirement for organisations that have complex or regulatory requirements around security and compliance.

Why upgrade to Microsoft 365 E3?

As was the case with the previous comparison, Office 365 E3 will only provide you with the necessary tools to support your organisation’s productivity and collaboration, and won’t give you adequate protection against cyber attacks. Microsoft 365 E3 is built for businesses who want the best in productivity and collaboration while operating in a secure and compliant environment.

 

Microsoft 365 E3 vs. Microsoft 365 E5

Microsoft 365 E5 is Microsoft’s flagship licence and is the most complete productivity and security solution available. This licence is a significant step-up from Microsoft 365 E3, and includes many additional features, such as: Teams Voice capabilities, Power BI Pro licences and a variety of top-tier security technologies.

Why upgrade to Microsoft 365 E5?

As Microsoft’s ‘Hero’ licence type, Microsoft 365 E5 is built for organisations that want to have the best in productivity, security, and compliance. The additional security features allow you to have greater control and visibility over your Microsoft 365 environment. You’ll benefit from all of Microsoft’s best security features, including Microsoft 365 Defender for Endpoint, Office 365 and Identity, Azure Active Directory Premium Plan 2, and Cloud App Security. Additionally, The E5 licence gives you the ability to configure and automate security policies and regulations, which, in turn, leads to significantly less administrative overheads.

 

Conclusion

While there isn’t any one licence that is suitable for all organisations, we hope that you’ve gained a deeper understanding of Microsoft’s approach to security and how the various licences are able to safeguard your business. It’s important to understand that simply purchasing a high-end licence, such as Microsoft 365 E5, will not secure your working environment. These licences need to be properly configured and continuously monitored to protect your business.

Need help making sense of your organisation’s security? As an Azure Expert MSP and Gold Security Partner, our team of in-house security experts are well-equipped to help you understand which Microsoft 365 licence is best for you and how you’re able to leverage the power of Microsoft’s security solutions.

The retail and hospitality industry has completely transformed in the past decade thanks to the technology that’s become available. Businesses that are not keeping up with these changes are quickly falling behind.

Customers have more choice and convenience than ever thanks to the power of the internet, which is why high-quality service is one of the most valuable assets for retailers in 2020.

• 61% of retailers believe that efficient customer service is the most important factor in providing their customers with the best experience possible.
• Customers are willing to spend up to 16% more on products and services with companies that offer a better experience.

Microsoft has been building on the capabilities of Skype for Business within Microsoft Teams since September 2017. Now Teams has been developed into Microsoft’s one-stop-shop for chats, meetings, calling, collaboration, app integration and file storage. Your employees will have the ability to utilise these tools to provide the first-class customer service your customers deserve.

Here are three ways you can improve your customer service by using Microsoft Teams.

 

1. Provide staff with the tools they need to sell

It’s normal to see everyone equipped with a smart device, and this is starting to apply to employees on the shop floor too. It’s now becoming the norm for employees to have a mobile device with them whilst at work. Whether this is for taking orders, communicating with others or checking stock levels to avoid running back and forth to the stock room. Being mobile is the nature of the job within the retail sector – you need to share information with employees in different locations. Microsoft Teams allows employees to collaborate and communicate securely, from any location.

83% of the retail decision-makers and 74% of the store assistants surveyed agreed that shoppers will have a better experience when associates are equipped with technology.

And why’s that? Employees will have instant access to all the information they need, can pass on urgent information as a private or group message and communicate with the people they need in seconds. Microsoft Teams allows you to do all of this and more. It’s a centralised hub for you to store and share knowledge with other employees, whether they’re on the shop floor or head office.

79% of customers say being able to engage with knowledgeable store assistants is important.

Customers are now expecting staff to know the answers to all their questions when they are shopping. Microsoft Teams can be used to store and share all sorts of information on products and stock, employee training, in-store promotions and more.

 

2. Effective workforce management

Managing your team’s time can get complicated, and the challenge many managers face is staying on top of this. It’s important that you effectively manage and organise your team as it will allow you to save time and focus on what really matters. The first step to achieving this is having the right tools in place.

Organising your team’s time has never been easier with Microsoft Teams. A recently added feature in Teams is the schedule management tool, Shifts. It allows you to plan shifts that employees can review and make changes to within their mobile device, all in real-time.

Employees will have the ability to view their upcoming shifts, view who they will be working with, put in a request to swap or pick up extra shifts and request time off. They will be able to manage all of this within Microsoft Teams and managers will be able to add specific activities to a specific shift, allowing employees to ensure tasks get done.

Your team will be able to clock in and out of a shift with one tap on their mobile device, making it easier for both employees and managers to view timesheets at the end of the month.

The Microsoft Teams, Shifts feature provides managers with a holistic view of their team’s tasks and time. Allowing employees to be more efficient during their shifts.

 

3. Keep employees engaged and motivated

Shop floor workers play a key role in representing your brand. They’re the ones that interact with your customers daily, yet they typically have the highest turnover rate.

Microsoft Teams has a tool called Praise. Praise allows you to recognise your co-worker’s achievements and efforts and share them with the wider business. This feature will not only help motivate employees but keep them engaged when they’re on the shop floor interacting with your customer, helping strengthen and improve your brand.

Companies with highly engaged employees outperform their competitors by 147%.

Engaged employees are more likely to stay in the job for longer. By utilising this tool, you could see your high turnover decrease, giving you more time to train and invest in creating your next dream team.

 

Want to transform your customer service with Microsoft Teams?

If you’d like to find out more about how your retail or hospitality business can adopt Microsoft Teams, watch our webinar. Our Modern Workplace experts discuss the importance of customer service and how Teams can support this change.

54% of IT professionals believe that remote working is a greater risk to their business. But it doesn’t have to be when you have the right solution in place.

Azure Virtual Desktop (AVD) allows you to quickly deploy applications and desktops to enable secure remote working. But it does so much more than that. Azure Virtual Desktop offers:

• Simplified management
• Multi-session Windows 10
• Optimisations for Microsoft 365 applications
• Enterprise support for Remote Desktop Services (RDS) environments.

Deploying AVD is a key enabler to rolling out an effective remote working solution. Employees will have the ability to access any desktop and application from any device, in any location.  But there’s more to Azure Virtual Desktop than creating a remote working environment. Lets dive into three of the key benefits of deploying AVD.

 

1. Reduce costs

Virtual Desktops can slash expenses from the get-go with minimal costs if the server is already up and running. You can also forget about any expensive hardware that requires the specific software and licences. But it doesn’t stop there. There’s additional savings to be made later down the line too. You’ll be able to streamline any upgrades, reducing the time IT spend repeating the same upgrade across different devices. Plus, you’ll have the ability to use existing Windows and Microsoft 365 licences to access Azure Virtual Desktop.

With the money saved from AVD, your business will be able to reinvest to enhance business operations and your future IT strategy.

 

2. Advanced Security

Moving your company’s data into a Azure Virtual Desktop will remove the risk of having any hardware tampered with, lost, or stolen.

AVD is built on the same security as Microsoft Azure. So, you’ll be able to reap all the benefits of identity management, backup, database security and more. Not to forget that Microsoft invests over $1 billion in security every year, has over 3,500 security experts dedicated to enhancing your security and Azure has more compliance certifications than any over cloud service provider. Meaning you have access to the latest and greatest security tools available.

 

3. Flexibility & Productivity

Increasing business productivity is an overarching objective of most businesses. Which brings us onto our last benefit of using Azure Virtual Desktop. Increased productivity.

AVD allows your IT to become more agile when desktops are hosted virtually. Employees will have the ability to access windows and applications from any device, regardless of their location. Allowing you to create a flexible and modern workplace. Azure Virtual Desktop seamlessly integrates with Microsoft 365 and Teams to enhance your employees productivity within the Microsoft Ecosystem.

In recent years, over 80% of businesses rely on employees to use personal devices for at least one app – hence the rise in the BYOD policy. A flexible workplace is a productive workplace.

Plus, it’s an added disaster recovery protocol. If a disaster ever hits, employees will be able to maintain productivity levels with the flexible workplace you’ve created.

 

But the benefits don’t stop there.

The benefits of deploying Azure Virtual Desktop are endless. Deploying AVD provides you with the flexibility you need to help grow your business in the cloud. Are you ready to take the plunge? Get in contact with our experts to discover more about the power of Azure Virtual Desktop.

Discover the best communication solution for On Direct Business Services Ltd Cloud Direct

Businesses across the Telecommunications industry have had to quickly rollout remote working solutions to ensure employees can work remotely when needed. There are plenty of platforms out there to provide your employees with the ability to seamlessly communicate and collaborate whilst working remotely. The top three solutions that have taken the market by storm are Zoom, Microsoft Teams and Google Hangouts. Whilst they all have similar features at a glance, there are some key differences that you should consider before investing. In this guide we compare the three solutions, so you can see which is best suited to support your business needs.

At a glance…

Feature list	Microsoft Teams	Zoom	Google Hangouts
Starting price	$5.00	£11.99	Custom
Platforms supported	Web based, iPhone App, Android App, Windows App	Web based, iPhone App, Android App	Web based, iPhone App, Android App, Windows App
HD Audio and Video Conferencing	✓	✓	✓
Record any call	✓	✓	✓
Transcribe any call	✓	✓	✓
Screen share	✓	✓	✓
Instant messaging	✓	✓	✓
Take control of someones screen within a call	✓	✓	✓
Integrates with other apps and bots	✓	✓	✓
Blur background on video calls	✓
Comprehensive security controls	✓
Fully integrates with Office 365	✓

There are free versions available of all three platforms, but for this blog post, we are comparing the paid-for licenses.

You can see from the surface there isn’t much difference between the platforms. But once we dig deeper we will unveil the real differences between the products.

Microsoft Teams

Microsoft Teams is a unified communication and collaboration platform made up of an instant messenger, video conferencing, file storage and application integration. There are now 44 million daily Microsoft Teams users, making this Microsoft’s fastest-growing product. Microsoft Teams is more than just a communication tool – it empowers your employees to collaborate even whilst working remotely. Microsoft Teams will allow you to fully integrate with Office 365, meaning all calendar invites, files and chats will simultaneously sync with the rest of your modern office.

Communication

Some of the key communication features of Microsoft Teams include:

• Internal and external video conferencing with the ability to blur backgrounds – minimising any distractions.
• Audio conferencing with the ability to enable in-line transcriptions of your calls.
• A seamless file and screen sharing experience which others can take control of.
• Instant messaging between other employees. Either one-to-one or in groups.
• The ability to record any video or audio call – allowing you to share it or relate to it later.

Collaboration

But it doesn’t stop there. Microsoft Teams is not just a powerful communication platform, but also a place for employees to collaborate effectively. Some of the key Teams collaboration features are:

• Share any files with teams or individuals and edit them in real-time.
• Access Microsoft Teams from any device – allowing employees to work from any location, anytime.
• There are endless bots and integrations to improve
• Seamlessly integrate with your email, allowing you to access contacts, emails and shared calendars.

Security

Microsoft invests over $1 billion every year to improve the security of their products. Microsoft Teams is built on the security and compliance capabilities of Office 365 – so you can be reassured your business will stay protected whilst communicating through Teams. You’ll reap all the security benefits of Office 365, such as advanced threat protection and data loss prevention. But it doesn’t stop there. Microsoft Teams meets the compliance obligations of over 42 national, regional and industry-specific regulations.
And if that doesn’t demonstrate how secure Microsoft Teams is, internationally renowned computer security expert Professor Alan Woodward from the University of Surrey, recently said that “where I have taken part in government briefings where it is for the participants’ ears only we have used Microsoft Teams”.

Did you know, Microsoft has created a Zoom for Teams add-on, allowing you to join external Zoom calls within Microsoft Teams.

 

Zoom

Zoom is a cloud-based audio and video communication platform, allowing people to communicate across different devices. If you’re looking for a platform where you can confidently communicate with others, then Zoom may be right up your street. In 2020, Zoom has received 2.22 million new users, most of which are people wanting to stay in contact with their friends and family during COVID-19.

Communication

Some of the key communication features are as follows:

• Full HD video and audio.
• Ability to record and transcribe any session.
• Share your screen with other participants.
• Can support up to 1,000 participants.
• The option to upload images as backgrounds.

Collaboration

• Integrates with Outlook and Gmail.
• Screen sharing and co-annotation.
• Chat within a group you’re in.
• Have the ability to share any files with other participants.

Security

Zoom prides itself on its end-to-end encryption. However, Patrick Wardle, a former NSA hacker and now principal security researcher at Jamf, has recently identified two bugs within Zoom that he shared with TechCrunch. One of the bugs allows an attacker to take control of someone’s computer, allowing them to install malware or spyware. The second bug exploits a flaw in how Zoom handles the webcam and microphone on Macs. Zoom, like any app that needs the webcam and microphone, first requires consent from the user.

 

Google Hangouts

Hangouts is Google’s communication platform. It started as part of Google+ before becoming its standalone product in 2013. It’s safe to say it sits between Zoom and Microsoft Teams in terms of functionality. Again, Google Hangouts has become increasingly popular amongst friends and families to communicate during COVID-19. But here’s how it could support your business:

Communication

Google Hangouts provides employees with the basics when it comes to a communication platform.

• You’ll have an instant messaging feature at your disposal.
• All audio and video calls will be in HD.
• Have the ability to use Hangouts across multiple devices.

Collaboration

Similar to Microsoft Teams, Hangouts will integrate with the rest of your G-Suite products. But how good is Hangouts for collaboration?

• Share your screen with other participants.
• Have full integration with your G-Suite.

Google also pride themselves with end-to-end encryption within Hangouts. Meaning if you did want to use it as your business communication tool, you could.

 

What’s the right communication platform for On Direct Business Services Ltd Cloud Direct?

So, there we have it. If at this point, you’re still unsure on what platform to use, fear not. If you’re just looking for a simple audio and video conferencing tool, then Zoom or Google Hangouts might be the platforms for you… depending on how security conscious your business is of course. But if you’re looking more comprehensive collaboration tool, Microsoft Teams is your answer. Unified communication and collaboration platform which seamlessly integrates with your existing Microsoft applications to empower your employees.

For us, there’s a clear winner. And that’s Microsoft Teams. But it’s not just us who thinks that. 91% of the Fortune 500 already use it.

Deciding on the right office suite for your business can be challenging. There are ultimately two key players to choose between – Microsoft 365 and Google Workspace.

From the early 2000s, Microsoft dominated the world of productivity, until 2006 when Google came along and launched their suite of products. Since then Microsoft and Google have been the biggest rivals in the productivity space.

To help you decide which of these two office suite giants is best suited to your business, we put Microsoft 365 and Google Workspace side-by-side to see how they compare. Whilst on the surface they seem to be very similar in terms of functionality, once you scratch the surface there are some very different features that could sway your decision.

 

At a glance…

	Microsoft 365	Google Workspace
Deployment	Cloud and hybrid	Cloud
Offline access	Yes	Limited to certain applications
Real time collaboration	Yes	Yes
Desktop application access	Most plans	No
Online application access	Yes	Yes
Storage	From 50GB email and 1TB of drive storage per user	From 30GB combined email and drive storage per user

At a glance, the two products look similar, don’t they? But let’s take a deeper dive into the key differences between the solutions.

 

Microsoft 365

Microsoft 365 was launched in 2011 to help “bring together” Microsoft’s existing productivity tools such as Word, PowerPoint, and Outlook into an “always up-to-date cloud service”. Recently,  Microsoft announced new licence changes, making Microsoft 365 the new Office 365, which now has over 200 million monthly active users world-wide.

 

Cloud storage

Migrating to Microsoft 365 takes your business into the cloud. And when moving into the cloud you want to ensure you have enough space to store all your businesses data. All Microsoft 365 business plans come with 1TB of OneDrive storage and 50GB of email storage per user, with the ability to buy more if needed.

Alongside their cloud storage, Microsoft offers hybrid solutions.

 

Applications

Microsoft 365 is an application powerhouse with some of the leading productivity tools to help your business achieve fearless growth.

 

Office applications:

• Word: Take your writing to the next level with the ability to collaborate with anyone from anywhere in real-time.
• Excel: Gain control of your data. You can view and edit a spreadsheet in real-time from any location, providing you with a better picture of your data.
• PowerPoint: Bring your A-game to your next presentation with PowerPoint. Have the ability to co-author with other presenters to present with confidence.
• SharePoint: Simply share and manage your organisation’s content in one place for seamless collaboration.
• OneDrive: Take your files with you. OneDrive allows you to save your files in the cloud so you can share and collaborate with employees from any device.

 

Communication tools:

• Outlook: Have a centralised application with a unified view of your email, calendar, contacts, and files. Keeping you more organised than ever before.
• Teams: Teams allows you to chat, meet, call, and collaborate in a centralised and secure system. On any device. No matter where you are.
• Yammer: Improve and enhance employee engagement on a professional social media platform. Start keeping your employees informed, aligned, and moving forward.

 

Security

Microsoft invests over $1 billion into their products’ security every year. Security is at the forefront of Microsoft’s mind, to ensure that your business is secure when using their products.

Some of the security features you can take advantage of are:

• Advanced Threat Protection (ATP): Guard your employees from any attack designed to compromise your business information. ATP will provide you with; attachment scanning, AI analysis to identify and remove threatening messages and automatic link scanning on any emails to ensure it’s not part of a phishing attack.
• Data Loss Prevention (DLP): DLP will automatically identify any sensitive information (for example credit card details, security numbers and passport number) to prevent sharing this information with anyone outside your organisation.
• Multi Factor Authentication (MFA): Enabling MFA requires employees to provide multiple forms of certification to prove their identity when signing into their account. MFA means your employees accounts are 9% less likely to be compromised.
• Microsoft 365 security centre: The security centre enables you to monitor and manage all identities, data, devices, apps and infrastructure all in one place.
• Intune: Manage your devices and applications with ease with an integrated endpoint management platform. With Intune you can automate deployment, provisioning, policy management, app delivery and updates.
• Secure Score: Microsoft’s Secure Score allows you to improve your businesses security posture through intelligent insights and guidance. Read our Beginners Guide to Microsoft’s Secure Score here.

 

Price

When creating the Microsoft 365 solutions, Microsoft created subscriptions that would be suitable for everyone. In this they considered the cost when creating pricing to ensure they were affordable. Meaning you’ll get more bang for your buck.

Plan	Cost per user per month
Microsoft 365 Business Basic	£3.80
Microsoft 365 Business Standard	£9.40
Microsoft 365 Business Premium	£15.10
Microsoft 365 F3	£7.50
Microsoft 365 E3	£28.10
Microsoft 365 E5	£48.10

 

Google Workspace

Google Workspace has now passed 2 billion users, but only 5 million of those are reaping the benefits of the paid platform.

 

Cloud storage

Googles cloud storage starts off much lower on their Starter plan at 30GB but dramatically jumps up to unlimited on the Enterprise plan – as does Microsoft 365 with their enterprise plans). So, it depends on the sort of storage your business needs.

 

Applications

The applications Google have included in Google Workspace are very similar to the ones Microsoft include in their subscriptions.

Connect

Google Workspace allows you to connect with other employees with ease. Within the solution you’ll have access to:

• Gmail: Gmail is a secure and smart inbox, allowing you to do more with your inbox.
• Calendar: Better manage your time and plan with the calendar function
• Google Hangouts: Google Hangouts is a platform that allows you to seamlessly video call and message with other employees. Find out how Google Hangouts compares to Microsoft Teams.
• Google Drive: Store all of your Google Docs, Sheets and Slides all in one place that allows you to easily share them with your wider team.

Create

Google Workspace prides itself on allowing businesses to create whatever you need to get the job done. You’ll have access to three key solutions to help you be productive:

• Docs: Google Docs is a cloud-native word processing application that allows you to collaborate with other employees in real time.
• Sheets: This is Googles version of Microsoft Excel and allows you to manage and organise all your data in an online spreadsheet.
• Slides: Google Slides enables you to create slide decks in the cloud.

 

Security

Security is at the heart of any decision when looking into new software. And Google have the basics in place across all pricing plans with two-step verification, Group-based policy controls, Advanced and Protection Programme and Endpoint management. All of this will provide you with the basic security features you need to start keeping your business secure – but many businesses want something more than that. And the higher Google Workspace plan you’re on, the more security features you’ll have access to – for example Vault and Data Loss Protection.

 

Price

Google has created four clear pricing plans to make it easy for businesses to select the one right for them. Whilst there is a clear difference between the plans the key difference is the amount of storage you have and the features you have access to.

 

Plans	Cost per user per month
Business Starter	£4.60
Business Standard	£9.20
Business Plus	£13.80
Enterprise	No standard pricing

 

What’s the right office solution for me?

For us there’s a clear winner. And that’s Microsoft 365 – thanks to its security capabilities and variety of plans to suite any business of any size.

Cloud storage: This is the bread and butter of a cloud productivity suite. You need to have enough storage in order for your data to be securely saved. Microsoft offers a generous amount of storage with the ability to add more if and when needed, but Google allows you to go that extra mile and will allow you to have unlimited storage if needed.

Security: No one gets security like Microsoft does. With their huge yearly investment into security, its safe to say they’re in the best position to keep you secure. Whilst Google has fantastic security tools available, some of which are very similar to the ones in Microsoft 365, Microsoft storms ahead with their comprehensive security solutions.

Price: Microsoft have created a variety of pricing plans to help suite every business. Whilst Google have created four strong pricing plans, Microsoft wins us over with their vast range of plans suited for everyone.

Office applications: In terms of features, applications and tools, there’s not much in it. From the surface they come with variations of the same tools, but within the tools the functionality is quite different. Did you know, if you’re using Google Workspace you need basic office applications, such as Excel and Word, in order to collaborate with third-parties – meaning you could be paying twice if you go for Google over Microsoft.

Flexible and remote working in the UK is a growing concept that is having a huge impact on the economy. The Centre for Economics and Business Research (Cebr) revealed that a ‘work from anywhere’ culture could add an extra £11.5bn per year to the UK.

More than two-thirds of those currently unemployed or unable to work in an office would be happy to start working if given the opportunity to work flexibly. As a result, this could boost the economy by up to £78.5bn or 4.7% of the total UK GDP.

Since 2014, every employee in the UK has the legal right to request flexible working, provided they have worked for their employer for at least 26 weeks. According to the Department for Business, Energy & Industrial Strategy (DBEIS), ‘family-friendly policies and economic growth can go hand-in-hand. Flexible working really can help employers boost productivity and profits.’

There’s huge potential for the economy and for businesses that implement a flexible working approach. But how do you make flexible working work for your organisation?

 

The difference between flexible and remote working

Escaping the 9-to-5, a culture of closed doors, hours of meetings and stifling office hierarchies, is a dream many people crave. An estimated 14.1million workers want more flexibility in their work, according to The Guardian. But what do we mean when we say ‘flexible working’?

 

What is flexible working and what are the benefits?

Flexible working simply means any schedule that is outside of a traditional working pattern. It’s an approach to working that suits both the businesses needs as well as the employee. Think of it as an umbrella term for all the different types of work options now available to us, such as:

• Compressed hours, where you fit a week’s worth of hours into fewer, longer days.
• Flexitime, where you work a set amount of ‘core hours’ and are flexible with the hours you work before and after these set hours.
• Annualised hours, where your number of hours for the year are set but when you choose to work is up to you.

 

Is flexible working the same as remote working?

Put simply, no. Remote working is often an enabler of flexible working. It removes the commute to an office, which tends to eat up a big portion of any worker’s day. For some, remote working can be a couple of days a week, but for others it can be full time. In fact, some remote workers don’t even ‘meet’ their employers. Instead, they connect digitally from anywhere around the world.

Flexible working can include everything from remote working to flexible hours and alternating work schedules. Ultimately, it’s about moving away from the outdated 9-5 routine to give your employees more freedom to work when and where they are at their best.

 

Making flexible working work for your organisation

While there are practicalities to address when adopting flexible working, the key challenge is culture. For your employees, this level of freedom brings with it great responsibility. You need to trust that they won’t abuse the privilege or get lax on security. Just because they can work from home every now and then doesn’t mean they don’t need to follow company procedures.

To ensure that your employees embrace flexible working in a business-like manner, involve them in the decision-making process. Get their feedback and suggestions because they’re the ones on the front line – no one else will understand the day-to-day running quite like they do.

At Cloud Direct we run stakeholder workshops across your organisation to ensure that all employees are on board with the new way of working and that everyone’s needs, and concerns are addressed. Doing this at the beginning of the process generally avoids most of the usual teething problems further down the line.

 

Tools and storage to enable flexibility

Different business solutions have different strengths and weaknesses, and some will be more appropriate for certain business circumstances than others. You need to investigate the capabilities of any solution in detail to make sure it best matches the needs of your organisation.

 

Utilising Virtual Desktop Infrastructure (VDI)

Working remotely means that employees need access to the same systems, tools and applications used on a day-to-day basis in your business. Fortunately, staying connected while working remotely is not only possible, it’s easy to do and gives employees a much-needed work-life balance.

This is where VDI can really support your flexible working needs. The Citrix VDI programme combines Citrix and Microsoft Azure to bring cloud users access to their desktops remotely from anywhere, on any device. This means employees will have access to the same software subscriptions and applications that they’re used to and it will look exactly the same as their normal desktop.

 

What tools do you need to maximise flexible collaboration?

It really comes down to listening to employees’ needs and ensuring that all tools are simple to use and easy to manage. There are a huge range of tools available but some of the key resources are:

• Office 365 – Your ‘office in the cloud’, providing a suite of professional tools enabling your team to get the work done, anywhere, anytime. Having access to the same tools as an in-house team means seamless work flow between employees and no down-time for new tool adoption and training.
• Microsoft 365 – Wherever your employees are based, they can stay connected with the rest of the organisation and with your external contacts. It also means that whenever they’re working, they can stay updated with all the business movements so you don’t have to spend additional time and resources keeping them in the loop.
• Dynamics 365 – Give your entire organisation a clearer view of how customers are interacting with your business so you can react with powerful analytics tools. All of this is accessible from any device, anywhere, so your remote employees don’t miss a thing.
• Hosted Telephony – Moving your communication system to the cloud means a professional and well-connected team. It also means you don’t compromise on the quality of your calls internally or externally. After all, keeping your employees connected is the lynch pin of making remote and flexible working work.

 

Cloud, hybrid or on premise?

It’s not a new conversation, but it is a hotly discussed one: the cloud and how you can utilise the many opportunities it provides a flexible business. 88% of organisations in the UK have already begun moving at least part of their infrastructure to the cloud. It’s quite common to use email, apps and some data storage in the cloud, but more sensitive data might still be kept on premise.

Price, flexibility and ease of management are still the three main considerations when comparing cloud-based solutions. There are several considerations when choosing how much of your business you will be moving to the cloud so don’t hesitate to discuss your business needs with one of Cloud Direct’s technical support staff.

 

Doing BYOD right

You’ve probably already got a Bring Your Own Device policy, so we won’t bore you explaining why it’s ideal. (Just in case you haven’t, see our eleven best practice tips for creating a BYOD policy). But are you doing BYOD right? Are you sure you haven’t just implemented a policy and then let your employees run wild?

When it comes to BYOD, you need to be rigorous. You need technology in place to ensure your business stays compliant. You need Enterprise Mobility + Security (EMS). With Microsoft’s EMS, you can:

• Control identity and access so only approved users can access data.
• Manage all mobile devices from one central hub.
• Protect your sensitive data from vulnerabilities.
• Virtualise your desktops to deliver the same experience across mobile devices.
• Remote wipe devices in case of loss or theft.

With the right technology and process in place, you can ensure that your company data stays within the company network. That means your employees really can work from anywhere on any device and you can rest easy knowing your data is safe.

 

What’s next for your business?

The decision to implement a flexible working approach in your organisation isn’t a fast or easy one to make. There’s a lot to consider with regards to culture, systems, processes and tools. Taking the time to discuss this internally can help you reach the right conclusion.

But remember that you don’t need to make this decision alone. As with any big project, it’s about change management, and we can help you get it right. By working with our consultants, we’ll ensure your people, processes and technology are aligned for success.

For support and guidance on this transition, book a call with one of our experts to discuss your company’s needs and what it would take for you to adopt a flexible working approach.

 

91% of the Fortune 100 use Microsoft Teams to get more done during the 9 to 5. We decided to look at the top reasons why!

But first a quick introduction for those of you who aren’t familiar with Teams. It’s Microsoft’s ‘one-stop-shop’ for your business’ communication and collaboration needs. It’s a unified communications (UC) platform that efficiently combines your workplace chat, video meetings, file storage and application integration.

 

1. Organise your team

Every project and sub-groups can instantly breed another email chain, call notes and host of meetings, which can get messy fast. When files, emails and calls are all happening on different platforms and being saved in different places, things can quickly become unmanageable.

Microsoft Teams can be used as a centralised hub for all project information. You can simply incorporate creating a Microsoft Teams channel as part of the project kick-off, allowing your team to have the latest updates, messages, files, calls and tasks on one centralised location.

 

2. Access whenever, wherever

As flexible and remote working becomes the new norm, 87% of businesses are dependent on their employees’ ability to access mobile business apps from their smartphone. Whether you’re working from the office, at home or even your local coffee shop, you’ll need the ability to access your business-critical applications.

Microsoft Teams has a mobile app that will keep you connected from anywhere. You’ll have the ability to communicate, share and collaborate on files and join conference calls. All from your smartphone. No matter where you are. Helping you stay connected with your team on the go.

 

3. Stay in the know

Gone are the days where you sat next to the same people 9 to 5, 7 days a week. With 50% of the UK workforce to be working remotely in 2020, it can be challenging for employees to still communicate effectively.

But Teams can help you keep communication and collaboration channels clear. Whether you’re wanting to call someone, set up a video conference with your team or send a quick instant message, you’ll have clear visibility to see who’s online and available for a chat. Microsoft Teams provides you with the communication tools you need all in one place.

 

4. Vital information recall

It can be difficult to recall what you discussed in a meeting a few days ago – let alone weeks ago. As a project progresses, you’ll have more files, conversations and meetings building up in your Teams channel. Making it difficult for you to find the information you need from last month’s call. But fear not. Teams allows you to not only store all your data but also search for it with ease. Meaning no more scrolling through email chains to find a conversation you had 7 weeks ago.

 

5. Collaborate in real-time

Thanks to cloud technology, the days of sending document edits back and forth over email are gone. Microsoft Teams provides your business with the opportunity to share your documents and collaborate live with colleagues. Allowing you to edit, review and comment any document in real-time. Anyone that has access to the document will be able to watch you make changes as you work together. Meaning you’ll be able to collaborate in real-time. No matter where you are.

 

6. Focus on what matters

If you’re creating a channel for every project you’re working on, then Teams can get busy quite quickly. Which is why it’s important you can focus on what truly matters.

Not every message or file that gets sent in your channel will be relevant for you. And Microsoft Teams allows you to filter out that noise. You can simply filter by personal mentions or responses to your message in the activity feed.

 

 

Talk to an expert

Whether you’re looking to find out more about Teams or are ready to start a full Teams migration, our Modern Workplace experts are here to help. So, what are you waiting for? Get in contact to discover how you can harness the power of Microsoft Teams.

 

 

The number of remote workers and those seeking to work flexibly continues to rise. With 3.7 million employees now working remotely, it’s clear the working environment is changing. Are you worried about getting left behind without a modern workplace? We know a thing or two about managing remote workers. So, let us tell you our secret to successfully managing remote workers – Microsoft 365.

Think of Microsoft 365 as your one-stop-shop for creating a modern workplace – allowing employees to work from any location, worry-free from any threats. So, here’s a breakdown of our five top tips to managing remote workers with Microsoft 365.

 

1. Around the clock accessibility

The first step to successfully implementing remote working is giving employees the access they need to work as normal.

With Microsoft 365 in place, accessing vital documents has never been easier. Your employees will have access to OneDrive – an online storage platform allowing you to save files and then access them anywhere on any device. Simple.

But what about shared company files? That’s what SharePoint’s for. It’s a web-based collaborative platform that’s a part of Microsoft 365. SharePoint allows employees to:

• Share and manage content, knowledge and applications
• Quickly find information
• Seamlessly collaborate across the organisation

 

2. Work together when everyone’s apart

You don’t have to be sat next to someone to work with them anymore. One of the perks of Microsoft 365 is having access to all Office 365 products and their benefits – including Word, PowerPoint, Excel plus many more! You’ll have the ability to share and collaborate with co-workers on documents in real time. Whether you’re putting together a proposal, presentation or project plan, you’ll be able to work on it together. These products allow employees to collaborate on work together, even if they’re halfway around the world.

 

3. A secure workplace is a happy workplace

To make remote working work, it must be safe and flexible. Organisations need to have the correct software and security in place to keep employees and company data protected. The threat landscape’s evolving and staying protected from threats can be challenging – especially when half of your workforce work remotely.

But don’t worry. Microsoft 365 has got you covered. When you purchase Microsoft 365, you’ll have instant access to a range of security features you can enable, including:

• Advanced Threat Protection: keep your files, emails and Office 365 products protected against attacks.
• Windows Defender: keep your Windows computer protected against adware, spyware and viruses.
• Mobile device management: securely manage employee’s mobile devices. You can manage security policies, wipe a device and view device reports.
• Secure Score: you can find out how secure your organisation truly is in Office 365. View recommendations based on your activities and security settings.

 

4. Communication is key

Communication is key. And remote working shouldn’t affect this. Many businesses worry about a lack of communication once they allow employees to work remotely. But, let us put your worries to rest.

Microsoft 365 opens your business up to different communication channels, including; Skype, Teams and Yammer. These three tools will allow you to carry on with regular communications. Have your morning catch-ups with a video conference on Skype, keep your team aligned with a group chat in Teams and pass on those vital company announcements through Yammer. Make employees feel like they’ve never left the office.

 

5. Break your bad habits

When 5 O’clock hits, do you often sit and wonder what you did today? With MyAnalytics, employees can see a summary of how they’ve spent their time, giving them an insight to:

• Meeting hours
• Time spent on emails
• How many focus hours you had
• Time spent on chats and calls
• The documents worked on
• After hours work

From this information, MyAnalytics will provide employees with suggestions on how they can improve their working habits at home – whether it’s reducing unproductive meetings or getting a better work/life balance. Work smarter, not harder and start building better work habits with MyAnalytics.

So, there you have it. Our five tips for successfully managing remote workers. If you’re thinking of implementing remote working or wanting to adopt the latest technologies, then we highly recommend rolling out Microsoft 365.

Introducing a new technology to the IT mix isn’t easy. To ensure a smooth Microsoft 365 rollout you need to engage your employees long before the launch date.

People don’t like change. You need your users to embrace new technology, otherwise they will resist it. We’re hardwired to hate uncertainty.

“Most people choose to be unhappy rather than uncertain” – Tim Ferris, Author of the 4 hour work week

So, here are our four strategies to dispel uncertainty, maximise usage and ensure a smooth Microsoft 365 rollout.

 

1. Turn your launch into an event

Time to team up with marketing. Create a noise and a buzz around Microsoft 365 adoption by turning the launch into an event.

Invite leaders of the company to share how taking your workplace to the cloud will improve the lives of everyone working in different departments. For example, you could invite HR to present how they can implement that flexible or remote working policy they have been speaking about for ages. Or operations could comment on how improved collaboration will empower Firstline Workers.

Giving case studies about accounts of workplace modernisation improving the lives of employees within other businesses will also help to eliminate the uncertainty.

 

2. Eat, sleep, Microsoft 365, repeat

Get your employees familiar, even before adoption. Keep them updated about the launch progress and the exciting benefits. You could put up posters around the office. Or create a discussion board on your intranet. Let your employees contribute and suggest how the new technology will have an impact on them.

An open culture will allow you to banish any qualms and means that employees are involved in the launch process. Reassurance is essential.

 

3. Winner, winner, chicken dinner

There’s nothing like a bit of friendly competition to drive Microsoft 365 adoption levels. As part of the launch, promote high adoption levels with desirable incentives. Finance might not be keen on forking out, but just present them with the facts. A successful Microsoft 365 adoption can give you an ROI of 162% within three years.

You could implement a wall-of-fame for those who utilise the most Microsoft 365 applications. Everyone who appears on the wall-of-fame gets a prize. Simple, but motivational, inclusive and effective.

 

4. Training is key

Our ethos is teach, don’t sell. We’ve teamed up with the Mandarine Academy to offer 12 months FREE training to any business that rolls out Microsoft 365 with us when they also take out our support.

The training is specifically designed to ensure that your users fully adopt Microsoft 365 ensuring:

1. Every area of the business is covered, with suggested courses filtered by job role.
2. Training is intuitive and allows your employees to go at their own pace.
3. Gamification creates a competitive buzz around the training initiative and makes learning fun.

Users can very quickly get up to speed with the capabilities of Microsoft 365. What’s more, your training will never be outdated. Updates are in sync with Microsoft 365, so the content is evergreen.

 

The importance of Microsoft 365 adoption

 

Full Microsoft 365 adoption can give you an ROI of 162% within three years. With many organisations having several enterprise solutions in place, there can often be a split between what’s possible and what actually happens. Which is why Microsoft 365 adoption has never been more important. Having an Microsoft 365 rollout provides you with the tools to achieve fearless growth, but Microsoft 365 adoption is when you really start to achieve that growth. Once employees have fully adopted Microsoft 365, you will see an increase in productivity and ROI.

According to a recent study the Government’s Department for Digital, Culture, Media and Sport has run, two in five businesses reported having cybersecurity breaches or attacks in the last 12 months. Of these, one in five respectively ended up losing money, data or other assets. The most common attacks were phishing emails, followed by instances of others impersonating their organisation online, viruses or malware including ransomware.

With security breaches happening more frequently, it’s increasingly important that your business stays resilient. This doesn’t mean looking at short term security solutions – instead, you should be looking at creating a secure foundation for your business that helps you stay resilient. Thousands of businesses across the world, such as AI corporation, First Great Western and Mishcon De Reya are using Microsoft Azure to mitigate security threats.  Microsoft has built Azure to provide a secure foundation, it comes with built-in security controls to help you quickly configure security, and has unique intelligence at cloud scale to help you safeguard data and respond to threats in real-time.

 

Here are four ways you can leverage Azure to transform security:

 

1. Azure protects your most valuable asset – data

We all know that data is most companies’ most valuable asset in 2021, making it vital you keep it secure. Azure can help you with this. Microsoft has created several tools that help you stop external sources accessing your information and data, such as; double encryption, Azure Firewall and Azure Information Protection (AIP). Let us explore how these three tools will enable you to protect your data.

Azure uses double encryption, which is when you have at least two layers of encryption to protect both your data at rest and data in transit. Using double encryption on your data will mean threats have to break through two barriers to access your information.

Then there’s Azure Firewall, a cloud-native network security to help protect your Azure Virtual Network resources. You’ll have intelligent filtering for your firewall, which in sort will deny traffic from any malicious IP address and domain sourced from the Microsoft Threat Intelligence feed. Azure Firewall will help you ensure that only the people you trust get access to your resources.

Finally, there’s Azure Information Protection (AIP) which enables you to better protect your sensitive information. AIP will help you better control and secure any emails, documents or other sensitive data that’s shared outside your organisation through classification labels and permissions.

 

2. Get your user and identity management on track

One of the easiest ways to maintain high levels of security within your organisation is to start with your employees. Make sure their accounts are protected to avoid hackers gaining access and ensure they only have access to what they need to avoid any accidental data theft or breaches. Using Azure will enable your business to gain better user and identity management with Role-Based Access Control (RBAC) and Multi-Factor Authentication (MFA).

Role-Based Access Control (RBAC) is when you assign Azure roles to control what access users have to different resources. Azure already comes with several built-in roles, but you’ll also have the ability to create your roles based on your organisation’s requirements – plus it will help you ensure employees only have access to the data they need. Once you’ve identified your roles, you then need to set out the Scope, which is essentially the resources that the role will have access to. You can add as many or as few resources as you’d like. Once you’ve mapped all of this out, you’ll have a list of roles with resources they can access, for example, the Virtual Machine Contributor role allows a user to create and manage virtual machines.

We then have Multi-Factor Authentication (MFA), which is a process where a user needs an additional form of identification when signing in, e.g. enter a code that was sent to their mobile or provide a fingerprint scan. Gone are the days when users would only use passwords to log in – it leaves you vulnerable for an attack if employees use a weak password. Doubling up on your authentication upon logging in will significantly reduce the risk of hackers accessing and compromising your employee’s accounts.

Enabling RBAC and MFA are quick wins to help you gain greater control of your users and what they can do.

 

3. Intelligent security monitoring

Fewer businesses (35%) are using security monitoring tools to identify abnormal activity which could indicate a breach, suggesting firms are less aware than before of the risks. This was 40% last year.

Microsoft has created their very own cloud-native Security Information and Events Management (SIEM), Azure Sentinel, that leverages Artificial Intelligence (AI) to proactively monitor and stop any threats before they harm your business. The SIEM will identify legitimate security threats with its built-on machine learning and knowledge. Meaning, you don’t have to spend hours reviewing which security threats are legitimate and not and instead can focus on doing what you do best.

One of the true benefits of Sentinel is that it’s continuously collecting data. Not just the odd bit here and there, but sheer amounts of data at scale across users, devices, applications and infrastructure. It’ll then use that data to detect threats and false threats using the data it’s collected, plus the threat intelligence Microsoft has.

Often, by the time you’ve identified a threat, it could be too late to respond. Not with Sentinel. Microsoft will allow you to rapidly respond to any threats with built-in automation of common task. For example, you could stop compromised users from moving around your network and stealing information through an automated, multifaceted response to incidents generated by rules that detect compromised users.

We’re hosting a webinar, Making Sense of Sentinel, that runs through all of the data Sentinel provides, and how you can start making sense of it.

Sign up to discover how to leverage Sentinel’s data.

 

4. Make continuous improvements

Security threats don’t take breaks – they’re constantly evolving as hackers and technology are getting smarter. You must be actively improving your security to protect your business from these attacks. Trying to identify these improvements has been proven to be quite a challenge if you’re manually trying to identify them. If you’re looking for someone to help improve your security then look no further.

Microsoft is constantly looking out for your business by proactively identifying security improvements and recommendations with their Secure Score. The Secure Score will show your overall security posture as a percentage value, and to increase it you’ll be presented with a list of recommended actions to help raise your score. Each of the recommendations presented to you will include clear instructions for you to improve your security and the points your score will increase by.

As your Secure Score is displayed as a percentage, it’s easy to make this a regular KPI for you to improve – pushing your team to regularly review and implement the improvements suggested.

You can find out more about the tool in our Beginners Guide to Microsoft’s Secure Score.